EPIKdrives TERMS & CONDITIONS
The paragraphs on this page shall be considered an integral part of all agreements entered into with EPIKdrives. By purchasing any driving tours or other services you accept to be bound by these Terms and Conditions as a customer.
PRICING: Listed price is a based on two people sharing a room and car along the route. Prices can vary depending on season, time of booking etc. Prices are stated in Euro -or- Swiss Francs -or- British Sterling and include all taxes. In the case of money transfers from foreign countries, the participant shall bear the transfer charges. Costs for additional services, such as flights, fuel, parking, meals etc. are not included in the participation price, unless expressly itemized in the service description. If such costs are incurred, they will be invoiced separately.
PAYMENT: When booking your driving tour a € 99.- per person (non-refundable) deposit is required to secure your reservation. The balance will then be required latest 60 days prior to the arrival date. Short-term bookings of 60 days or less before arrival will require a full payment on booking. Payments can be made via bank transfer or online credit card payment.
REQUIRED DOCUMENTS: Must be provided latest one week before arrival. Participants hiring a car must provide a valid driving license and identity papers/passport as well as a credit card at the check-in on the day of the driving tour. The relevant details are entered on the car hire contract with the participant’s home address and mobile phone number. This contract must then be signed by the participant on delivery of the car.
DRIVING LICENSE: The following driving licenses are accepted: • All driving licenses. Some national driving licenses are only acceptable if accompanied by a certified International driving licenses and when presented together. Participants shall not be entitled to participate in the relevant EPIKdrives tours, if they have been officially banned from driving or are unable to produce a valid driving license. In such cases, the participation price shall not be reimbursed.
PASSPORTS, VISAS & HEALTH: All clients are personally responsible for ensuring that they have a valid passport, relevant visa/s and conform to the health regulations required by the country/s that will be visited during the trip.
CANCELLATIONS: If you are obliged to cancel you may, with reasonable notice, transfer your booking to a third party who satisfies the conditions required taking that trip. Of course wherever possible we will try to move dates for you at no extra charge. Any cancellation must be communicated in writing. The periods before departure within which written cancellation is received and the cancellation charges, shown as a percentage of the total holiday price, which will be applied are:
up to 90 days prior to arrival — fully refunded.
less 90 days prior to arrival — 50% of booking total charged.
less 60 days or less prior to arrival — 100% of booking total charged.
Refund excl. 3.5% credit card fees. Different Cancellation Policy for groups apply.
ALTERATIONS BY EPIKdrives: We will do our utmost to provide the trip arrangements that have been confirmed, but we must retain the right to modify or cancel any trip, accommodation or arrangement, if unforeseen circumstances amounting to ‘force majeure’ arise. In such circumstance, we will inform you as soon as possible, and, should the change be such that it alters the nature of the trip, we shall give you the choice of an alternative trip or a full refund of all money paid. We also retain the right to make any changes to any transport method and car hire. In these unlikely circumstances an alternative method or car will be sourced which will be of a similar standard to those mentioned in your original booking.
UNFORSEEN CIRCUMSTANCES: EPIKdrives cannot accept responsibility for unforeseen circumstances beyond our control. These include (but are not limited to) adverse weather conditions, fire, riot, pandemics, war, terrorist activity (or threat of such activity), industrial dispute, natural disaster, crash or technical issues of your rental car or injuries and death of an individual(s) through accidental circumstances.
ALTERATIONS BY YOU: We will do our best to make any alterations you may require after confirmation has been issued, subject to availability and to the payment for any increased costs relevant to the change. Any requests for alteration to an itinerary should be made in writing. Alterations are made less than 8 weeks prior to departure, an additional € 50 per booking charge will be levied together with any communications costs incurred. Due to the nature of our tours it is imperative to mention that any changes made by you to our tour offering may also affect point of origin and final destination of the tour.
CAR HIRE TERMS: All Terms & Conditions are subject to the terms & conditions of the Lessor’s Vehicle Rental Agreement which will be provided to the hirer (you) on request. Minimum age - 21-30 years as per type and model of vehicle, Minimal rental duration: one day = 24 hours. After three extra hours, a full additional day will be charged.
CAR DEPOSITS: In general, the car is supplied with a fully comprehensive insurance, which covers damage or theft to the vehicle or any third party vehicle, should this be involved in an accident. However, all cars will require a car deposit / excess / deductible guarantee at the time of starting the rental. The excess amount of this deposit will vary by car. This deposit is taken as a “reservation/authorization” on your credit card, which is then cancelled at the end of the trip when the car is returned in fine condition. Please consult our FAQ section for a better understanding about security deposits.
SUPPLIERS: EPIKdrives acts only as agents for the owners of accommodation and services provided and for road transport proprietors, and all bookings must be accepted subject to the ticket or transport conditions and regulations of the carriers and accommodation providers or transport proprietors, and also subject to the laws of the travel country in which such carriage or other facility is required.
TRAVEL INSURANCE: It is imperative that you take out adequate travel insurance to our reasonable satisfaction. We take no responsibility for any injuries or loss to you incurred whilst you are taking part in any of our programs. We strongly recommend that you take out comprehensive insurance cover for cancellation, medical expenses, personal accident, personal baggage, money and public liability before you travel. Tours organized by EPIKdrives generally include no insurance package covering travel cancellation and/or accident insurance. The participant is solely responsible for his participation in sports and other leisure activities. The participant should inspect the sports facilities, equipment and vehicles before using them. EPIKdrives recommends that participants have accident insurance.
IF TRAVELLING WITH A GUIDE: Where applicable, a EPIKdrives guide, in conjunction with the appropriate medical advice if applicable, has the right to disqualify any client at any time during the course of the tour, if considered necessary for the medical well being or safety of the individual or in the tour leader’s opinion, the client’s actions materially are affecting the enjoyment of the tour for the remainder of the group. Any decision with regard to any reimbursement for any part of the tour not completed will be decided between the Managing Director of EPIKdrives and the Guide.
ALCOHOL: Due to the self-drive nature of the tour it is imperative that clients adhere to the drink driving laws of the country where the tour will be taking place. NOTE: Any damages or similar events occurred under the influence of alcohol, drugs or medication and above a zero alcohol level will result in loosing the insurance coverage. It is the client’s responsibility to ensure he/she adheres to the drink driving laws of the country and not that of EPIKdrives, even if a guide is present.
For larger groups there will be a tour guide present who will breathalyse any member of the tour who is suspected of being over the drink drive limit before entering any of the cars. Such identified individuals will be banned from driving on the specific day.
For smaller groups and if a guide is not present it is the clients responsibility to ensure that they have adhered to all drink driving laws and not the responsibility of EPIKdrives. Guests are welcome to drink when away from the cars as long as they do so responsibly and still meet the limits the following day.
TERMS & CONDITIONS OF PROVIDERS: EPIKdrives acts as an agent during each tour linking up clients with accommodation providers and hire companies. While you are guests of EPIKdrives you must adhere to the Terms and Conditions of each accommodation provider and hire company.
FOR ANY TOURS/CAR RENTALS STARTING FROM SWITZERLAND: Under a EU custom regulation from May 2016 customers with a EU residence are no longer allowed to cross the border into the EU with a Swiss registered car. Therefore if you are a EU resident and rented a car in Switzerland it is your responsibility to not cross the border. Any fines or similar costs arising will be the responsibility of the person in possession of the car.
PARTICIPATION IN THEIR OWN VEHICLES: EPIKdrives reserves the right to offer special tours at which participants will drive their own vehicles. Only vehicles covered by statutory third- party insurance and which comply with the European road traffic licensing regulations may be used in the driving tour. The use of vehicles that have been issued with transit or temporary number plates is not permitted in these tours. All parts or equipment fitted to the vehicles used to participate in a special driving tour organized by EPIKdrives must be approved and entered in the vehicle registration papers. EPIKdrives recommends that participants check with their car insurers to ensure the validity of their third-party vehicle insurance and, if applicable, their fully comprehensive insurance cover in relation to any planned participation at a EPIKdrives driving tour. If participating in an own vehicle, any fuel not specified in the general regulations is not included in the participation price.
SAFETY PRECAUTIONS: Seat belts must be worn at all times. The use of mobile phones and smoking are not permitted while driving. In the driving tour of gross breaches of driving discipline, the driving tour management shall be entitled to exclude the participant concerned from any further participation. In such cases, there shall be no reimbursement of the driving tour fee. Travelling with EPIKdrives entails participants driving on public roads. Participants are solely responsible for their own conduct. Any infringements of road traffic regulations will be forwarded from EPIKdrives to the participant and the participant’s address will be disclosed to the authorities.
GENERAL LIABILITY: Participants take part in tours organized by the EPIKdrives at their own risk.
PLACE OF JURISDICTION: The contractual relationship between the participant and the EPIK.drives shall be subject exclusively to Swiss law. The same shall apply to the entire legal relationship.
CONTACTING US: If there are any questions regarding this terms & conditions, you may contact us using the information below.
Hohlstrasse 481, Zurich, ZH 8047, Switzerland